Guidance for Student Teams

The Community-Based Experiential Learning Project is a professional development activity that can be rewarding and engaging.  The aim of the project is to give you the responsibility to manage a small-scale project.  Here are some questions to consider:

  • scope the project:
    • What is the background of the client (i.e., the community organization)?
    • Who are the stakeholders in the project (e.g., who does the community organization serve?)?
    • What is the project goal?  Project objectives and constraints?  Which are negotiable and which are non-negotiable?
    • What is the deliverable that the client expects?  Is this expectation reasonable given the project constraints?
  • plan the project:
    • What tasks need to be performed?
    • Who is responsible for the completion of each task?
    • What is needed in order to perform each task?
    • What is the work-schedule for the project?
    • Do you need material?  Tools?
    • If so, where will you acquire the material?
    • How will you transport the material?
    • Where will you work on the project?
    • What is the time-line for the project?
    • When will you need to check-in with the client?
    • What is the deadline for the deliverable?
    • Are there safety issues regarding implementing the plan or regarding the deliverable?
    • What are the costs?
    • What are the long-term impacts of the project?  What are the in-direct impacts of the project?  What is the project life-cycle?
    • What will you do if things happen that you don’t expect?
    • Implement the project plan
    • Are you following the work-schedule?
    • Is everyone communicating effectively?
    • Are objectives being met?  If not, do you have a “plan B”?
    • Is the client satisfied?
    • Are you going to meet the deadline?
    • Do you have a plan if things go wrong?
  • Team Dynamics
    • Is everyone able to get along so that the work is getting done?
    • Who is managing this?
  • Team Roles – does everyone know what they are responsible for?

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